Privacy Policy

Updated OCTOBER 3, 2023

This Privacy Policy (“Policy”) was created to help you understand how the Concordia Summit collects and uses information that is collected online through our website or that you submit to the Concordia Summit when registering as a member, speaker or attendee at one of our in-person or digital events. We take your privacy very seriously and make every effort to safeguard your personal data .The Concordia Summit is committed to protecting your privacy. By using this website, you agree to be legally bound by this Policy and the Terms of Use, as they may be amended from time to time. If you do not agree to this Policy or cannot form a legally binding contract, you are not permitted to use this site. 

This Policy also covers information collected and used by the Concordia Summit via third party social media platforms, including Facebook, Instagram, Twitter, newsletters and YouTube.  If you wish to update your personal information or any specific consent that you have provided to Concordia in the past, please contact our team via privacy@concordia.net.

Information Collected

This Site collects two types of information from you: (1) General Site Usage Information; and (2) Personal Information.  This information is used for the purposes for which it was collected (for example, responding to your requests, sending newsletters, administering surveys, registering you to events or processing payments and donations), and the other limited purposes set forth below.

General Information

The Concordia Summit automatically collects some non-personal information (“General Information”) when you visit our Site via “cookies,” other tracking technology, registration forms, online surveys, etc., such as:

• Your domain name and host for Internet access
• The date and time of your entry
• Your IP address, browser type, device, or operating system
• The pages you visit and links that you use
• The domain name from which you linked to our site
• Your city and state
• Other general demographic information

We aggregate and analyze this usage information and use it for operational and administrative purposes, including to identify levels and area of interest in our website, and to improve and refine the site. We may share this aggregated, anonymous data with our business technology providers on an as-needed basis.

Personal Information

The Concordia Summit also collects information that may identify you (“Personal Information”) that you provide when making a membership purchase, ticket purchase, sponsorship or donation to the Concordia Summit (whether online, by mail or other physical means) or participating in any activity on a Site that requires your voluntarily submitted information, including completing any of our Site’s forms, for example, donation forms, registration forms, contact forms, online surveys, merchandise transactions, and position applications, such as:

• Name
• Profile Photo and Profile Bio
• Company or Organization
• Mailing address
• Telephone number
• Email address
• Credit card, payment card and bank information
• Job, fellowship, internship, and volunteer position application information
• Resumes, cover letters and writing samples

Use of Information We Collect

We use the Personal Information for the purposes for which it was collected (for example, responding to your requests, sending newsletters, administering surveys, processing donations or vetting you for employment) and the limited purposes set forth below. The Concordia Summit will not sell the Personal Information of donors for a third party’s fundraising or marketing purposes nor will we exchange the Personal Information of donors for a third party’s fundraising or marketing purposes. Further, we do not share, sell, transfer, exchange or disclose your Personal Information with third parties except in the following limited circumstances:

• To carry out the Concordia Summit’s mission. Specifically, we may share your email or mailing address with certain third parties with whom we work, for use for a specific, limited purpose related to the Concordia Summit’s mission and goals, which may include responding to your requests, processing donations or membership orders, sending newsletters, surveys, notices or content, and administering, enhancing and troubleshooting the Site and the Concordia Summit’s other online and digital event offerings
• Internally process registrations and identifications for attendees
• Manage the information required for planning and running events, including in-person and digital: webinars, exhibits, activities, galas, dinners, cocktail hours.
• Communicate to registrants regarding notifications, newsletters, updates, and information pertaining to their participation in Concordia events
• Show participation at Concordia Summit events through photography, recordings and video in and around Concordia Summit events
• Manage store and process photos which are maintained by Concordia, its production company, photographers and audio visual teams, and/or distributed to Concordia’s sponsors, members or partners
• Post photography and recordings from events on social media, and or photography sites, such as Flickr, Facebook, and Instagram.
• If applicable, provide access to Concordia Connect to help our community optimize their member experience, connect event attendees with each other and provide other useful information based on attendee preferences and use of the conference space. 
• To share it with third party vendors, agents or contractors who perform services for us on a “need to know” basis
• As required by law or court order (see “Legal Disclaimer” below) or to comply with the Concordia Summit’s IRS donor disclosure obligations

Control of Your Personal Information

If you prefer to not share your Personal Information as described above, please email us at any time at office@concordia.net.

Website users who don’t want their data collected with Google Analytics can install the Google Analytics opt-out browser add-on. The add-on instructs the Google Analytics JavaScript running on websites to prohibit sending information to Google Analytics.

To opt-out of Analytics for the web visit the Google Analytics opt-out page and install the add-on for your browser. For more details on installing the add-on please see the relevant help resources for your specific browser.

Corrections/Updates

This site along with our newsletters give users the opportunity to change Personal Information previously provided to us through this site. To do so, please send us an email at office@concordia.net. If you have registered to receive emails from the Concordia Summit and later change your mind, you may click on the “unsubscribe” link at the bottom of every email sent from our team.

Cookies, Tracking Tags, and Other Technology

The Site may use cookies and other tracking mechanisms across our Site and social media platforms.  Cookies allow the Concordia Summit to measure activity on the Site and to improve your user experience. Although a user has the ability to modify most browsers to either accept all cookies, notify the user when a cookie is sent, or reject all cookies, it may not be possible to use certain services on this Site if cookies are not accepted.

Our Commitment to Data Security

Personal Information is stored on our server and the servers of our third party vendors who perform services for us and is not publicly accessible.  Further, Personal Information is only accessed by Concordia Summit staff on a “need to know” basis. To prevent unauthorized access and maintain data accuracy, we have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.  Additionally, sensitive data such as credit card numbers are encrypted using SSL and other industry standard measures, to provide an additional level of security. 

When you provide your credit card number, Concordia does not see or store it, as we use a verified third-party payment processor who performs the tasks required to complete the purchase transaction. The companies acting as payment processors will collect and store personal data related to your billing information and history in order to provide their services and to prevent fraud and other abuse. To delete your payment or billing information, you will need to do so with the payment provider, as Concordia only has minimal secure access to those records as needed to provide the payment processor services.

Newsletter Signup

When signing up as a subscriber to Concordia’s newsletter, Concordia collects your personal information to manage, store and process subscriber information, including your name and email address to submit. The subscriber list is only used to share communications directly from Concordia’s team related to our events, community, agenda, and will   

Every newsletter contains a quick and easy unsubscribe link in its footer.

Links

This Site contains links to other sites.  We are not responsible for the privacy practices of or the contents on any other websites.  We encourage you to review the privacy policy and any other online policies of other websites that you link to, visit, and/or use.

Children

The Site does not seek to collect any information from children under 13.  If a child provides us with information, the parent or guardian may notify us, and the information will be deleted from our records.

Security

While there is no such thing as “perfect” security on the Internet, we take reasonable steps to protect the safety of your personal information. This Site has security measures in place to protect loss, misuse, and/or alteration of such information under our control. However, we do not guarantee the security of your General or Personal Information. In addition, we do not assume any liability for third party use of your General or Personal Information, whether obtained legally or illegally from or through this Site.

Retention Period

We retain your personal data until such a time as you unsubscribe or ask us to remove your details.

If you contact our team via our website contact form, we reserve the right to keep your message indefinitely. This is to aid continuity and so that we can view any historic context which may have bearing on subsequent support mail, even if members of the support staff change. Support staff adhere to strict internal privacy and security policies.

We are obliged to keep records relating to financial transactions for at least seven years following the end of the accounting period in which the transaction took place. We destroy our records after this point; if you require information on payment processors’ policies, please contact them directly.

Changes to this Privacy Policy

The Concordia Summit may update this Policy at any time.  Any changes to the Policy will be reflected on this “Privacy Policy” page, and by using this Site subsequent to any changes, you agree to those changes.  We may also notify you about significant changes in the way we treat Personal Information through such means as sending a notice to the email address that you have provided us or placing a prominent notice on our Site.

Legal Disclaimer

We may disclose personal information when required by law or in the good-faith belief that such action is necessary in order to conform to the edicts of the law or comply with legal process served on the Concordia Summit. Although we use security that we believe to be appropriate to protect your Personal Information, we do not guarantee that our security precautions will protect against, and we expressly disclaim any liability for, any loss, misuse, or alteration of your Personal Information.

Contacting Us

Your right to access: You may contact us at any time to ask to see what personal data we hold about you. Please contact us via privacy@concordia.net to request this.

Your right to erasure: You may request that we destroy the personal data that we hold about you, provided that there is no legitimate reason for us continuing to hold it, that is to say if it does not relate to financial transactions or is unlikely to be of any legal or practical purpose in the future. Please contact us via privacy@concordia.net to request this.

If you have any questions about this Privacy Policy, please email us at enquiries@concordia.net or send us a message through our Contact Page. You may also contact us via mail at: The Concordia Summit, 134 E. 40th St., New York, NY 10016.

THE USE OF THIS SITE SIGNIFIES YOUR AGREEMENT TO THE TERMS OF USE, INCLUDING THIS PRIVACY POLICY.