This Policy also covers information collected and used by the Concordia Summit via third party social media platforms, including Facebook, Instagram, Twitter, newsletters and YouTube. If you wish to update your personal information or any specific consent that you have provided to Concordia in the past, please contact our team via email@example.com.
This Site collects two types of information from you: (1) General Site Usage Information; and (2) Personal Information. This information is used for the purposes for which it was collected (for example, responding to your requests, sending newsletters, administering surveys, registering you to events or processing payments and donations), and the other limited purposes set forth below.
The Concordia Summit automatically collects some non-personal information (“General Information”) when you visit our Site via “cookies,” other tracking technology, registration forms, online surveys, etc., such as:
We aggregate and analyze this usage information and use it for operational and administrative purposes, including to identify levels and area of interest in our website, and to improve and refine the site. We may share this aggregated, anonymous data with our business technology providers on an as-needed basis.
The Concordia Summit also collects information that may identify you (“Personal Information”) that you provide when making a membership purchase, ticket purchase, sponsorship or donation to the Concordia Summit (whether online, by mail or other physical means) or participating in any activity on a Site that requires your voluntarily submitted information, including completing any of our Site’s forms, for example, donation forms, registration forms, contact forms, online surveys, merchandise transactions, and position applications, such as:
Use of Information We Collect
We use the Personal Information for the purposes for which it was collected (for example, responding to your requests, sending newsletters, administering surveys, processing donations or vetting you for employment) and the limited purposes set forth below. The Concordia Summit will not sell the Personal Information of donors for a third party’s fundraising or marketing purposes nor will we exchange the Personal Information of donors for a third party’s fundraising or marketing purposes. Further, we do not share, sell, transfer, exchange or disclose your Personal Information with third parties except in the following limited circumstances:
Control of Your Personal Information
If you prefer to not share your Personal Information as described above, please email us at any time at firstname.lastname@example.org.
To opt-out of Analytics for the web visit the Google Analytics opt-out page and install the add-on for your browser. For more details on installing the add-on please see the relevant help resources for your specific browser.
This site along with our newsletters give users the opportunity to change Personal Information previously provided to us through this site. To do so, please send us an email at email@example.com. If you have registered to receive emails from the Concordia Summit and later change your mind, you may click on the “unsubscribe” link at the bottom of every email sent from our team.
Cookies, Tracking Tags, and Other Technology
Our Commitment to Data Security
Personal Information is stored on our server and the servers of our third party vendors who perform services for us and is not publicly accessible. Further, Personal Information is only accessed by Concordia Summit staff on a “need to know” basis. To prevent unauthorized access and maintain data accuracy, we have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect online. Additionally, sensitive data such as credit card numbers are encrypted using SSL and other industry standard measures, to provide an additional level of security.
When you provide your credit card number, Concordia does not see or store it, as we use a verified third-party payment processor who performs the tasks required to complete the purchase transaction. The companies acting as payment processors will collect and store personal data related to your billing information and history in order to provide their services and to prevent fraud and other abuse. To delete your payment or billing information, you will need to do so with the payment provider, as Concordia only has minimal secure access to those records as needed to provide the payment processor services.
When signing up as a subscriber to Concordia’s newsletter, Concordia collects your personal information to manage, store and process subscriber information, including your name and email address to submit. The subscriber list is only used to share communications directly from Concordia’s team related to our events, community, agenda, and will
Every newsletter contains a quick and easy unsubscribe link in its footer.
The Site does not seek to collect any information from children under 13. If a child provides us with information, the parent or guardian may notify us, and the information will be deleted from our records.
While there is no such thing as “perfect” security on the Internet, we take reasonable steps to protect the safety of your personal information. This Site has security measures in place to protect loss, misuse, and/or alteration of such information under our control. However, we do not guarantee the security of your General or Personal Information. In addition, we do not assume any liability for third party use of your General or Personal Information, whether obtained legally or illegally from or through this Site.
We retain your personal data until such a time as you unsubscribe or ask us to remove your details.
If you contact our team via our website contact form, we reserve the right to keep your message indefinitely. This is to aid continuity and so that we can view any historic context which may have bearing on subsequent support mail, even if members of the support staff change. Support staff adhere to strict internal privacy and security policies.
We are obliged to keep records relating to financial transactions for at least seven years following the end of the accounting period in which the transaction took place. We destroy our records after this point; if you require information on payment processors’ policies, please contact them directly.
We may disclose personal information when required by law or in the good-faith belief that such action is necessary in order to conform to the edicts of the law or comply with legal process served on the Concordia Summit. Although we use security that we believe to be appropriate to protect your Personal Information, we do not guarantee that our security precautions will protect against, and we expressly disclaim any liability for, any loss, misuse, or alteration of your Personal Information.
Your right to access: You may contact us at any time to ask to see what personal data we hold about you. Please contact us via firstname.lastname@example.org to request this.
Your right to erasure: You may request that we destroy the personal data that we hold about you, provided that there is no legitimate reason for us continuing to hold it, that is to say if it does not relate to financial transactions or is unlikely to be of any legal or practical purpose in the future. Please contact us via email@example.com to request this.