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Bookkeeper, Operations

EMPLOYMENT TYPE

Part-Time Employment

 

LOCATION

Concordia has offices in New York, NY and Palm Beach, FL. The candidate can be based remote if they are not based in New York and Palm Beach.

 

Purpose of Position

Concordia is a nonprofit, nonpartisan, member-based organization dedicated to actively fostering, elevating and sustaining cross-sector partnerships for social impact. As the preeminent nonpartisan forum and the biggest event that is taking place alongside the United Nations General Assembly, the Concordia Annual Summit in New York convenes top influencers and decision makers through action-oriented programming. With a focus on the Americas, Europe, and Africa, Concordia’s Regional Summits explore the role of regional affairs in international relations. By providing an international platform, these summits elevate unique cross-sector perspectives and identify the support of the international community.

Working directly with the CEO, the Executive Office drives the strategic vision of the organization, ensuring adherence to its mission. The department leads both the day-to-day and longer-term operations and strategic direction of the organization.  This includes human resources, finances, data management and security, and logistics, in addition to overseeing Concordia’s Leadership Council, Advisors, and Senior Advisors.

Responsibilities

  • The Operations Coordinator (Bookkeeper) will help support daily financial records, under the direction of and with the assistance of the Associate Director, Operations. 

  •  

Finance

    • Completes Accounts Payable and Accounts Receivable payment processes, including creating invoices, receiving bills, recording payments, and tracks the operating budget
    • Reconciles various accounts monthly 
    • Manages monthly credit card and expense reporting from the team
    • Manages categorization of expenses in accounting software program, currently Quickbooks
    • Maintains key relationships, including vendors pertaining to finance and accounting for Concordia
    • Gather financial reporting figures for weekly and end-of-month reporting to Associate Director, Operations and CEO
    • Works closely with external  auditors to complete the mandatory nonprofit annual audit

 

Operations

  • Ensures up-to-date development record keeping in our in-house database, including CRM database and other internal task trackers
  • Other duties as assigned

 

YOU HAVE

  • Bachelor’s degree and/or 2+ years working experience in finance and accounting
  • Excellent project management skills and attention to detail
  • Demonstrated ability to take initiative, assume responsibility, and respond flexibly to changing demands
  • Ability to work in a fast-paced environment and adapt to changing schedules, priorities, and circumstances on the fly
  • Verbal/written communication skills with the ability to tailor messages to various audiences, both internally and externally
  • Proficiency in Quickbooks, Google Workspace preferred
  • Flexibility with working hours to effectively support executives while traveling globally

Apply

Your application packet should consist of a cover letter and resume. Please submit the completed packet to hr@concordia.net.

 

Concordia Summit is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

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All rights reserved. Concordia is a registered 501(c)(3) nonprofit, nonpartisan organization.